HEALTH & SAFETY

LearningSCAPES will be IN-PERSON... 

The Association for Learning Environments (A4LE) is committed to the safety and well-being of all attendees, exhibitors, and staff. In response to the COVID-19 pandemic, A4LE is dedicated to creating and maintaining a safe and healthy environment in compliance and following the guidance from federal, state, local governmental agencies and health authorities, and Hyatt Regency.

The safety guidelines outlined below are in place and subject to change:

  • A4LE staff, contractors, and suppliers will wear masks at all times while inside Conference Center. Following CDC Guidelines, A4LE strongly recommends that all attendees and exhibitors, vaccinated or not, wear masks while inside Conference Center.
    • Masks will be available at no cost
  • Masks are required to attend school tours and be worn at all times.
  • All participants are asked to practice social distancing when interacting with others.
  • Please use the hand sanitizer stations located throughout the facility.
  • If you’re feeling poorly or require medical attention, please contact staff for a list of near by medical facilities and testing sites.
  • Food Safety – A4LE will minimize exposure and contact by eliminating open food service options whenever possible.
  • Enhanced communication of health and safety measures.

Exhibitor Preparations
Exhibiting companies should:

  • Routinely disinfect their booth, equipment, and materials while avoiding distributing printed materials.
  • Screen their staff for symptoms related to COVID-19 prior to attending LearningSCAPES.
  • Refrain from physical contact with attendees and practice social distancing during setup/teardown.
  • Comply with Hyatt Regency and A4LE-specific guidelines, terms, and conditions.

Resources
Relevant federal, state, and local regulatory agency policies and orders related to events, gatherings and travel, including those as issued by the Centers for Disease Control and Prevention (CDC), the Colorado Department of Public Health and City of Denver protocols.

Safety precautions and guidelines will continue to evolve. A4LE will work to incorporate innovative features that will further enhance the onsite experience and safety for everyone in attendance. Individuals who do not comply with the COVID-19 rules will not be permitted to enter or remain in the LearningSCAPES conference.

HVAC System in Meeting Rooms and Public Areas
We utilize Motorized Air Handling Units (AHUs) using at least 50% outside air (aggregate) and filtered by MERV 8 pre-filters and MERV 13 final filters.

All return air is ducted back to the supplying unit for re-filtering. Individual spaces are supplied by the AHU to Terminal Boxes (TB) and Fan Coil Units(FCU’s) using MERV (8) filters.

There are multiple AHUs deployed to these areas. Each circulates air multiple times per day, with 50,000 – 200, 000 CFM available – based on area it’s servicing.

The pre-filters in all units are changed quarterly while the final filters are changed based on hours of use(run-time). The units are all physically checked weekly for proper operation.

Note:
MERV stands for Minimum Efficiency Reporting Value. The MERV rating system is intended to be used to determine the filter's ability to remove particulates from the air. An air filter's MERV rating is a scale from 1-16 that describes the minimum efficiency of the air filter.

AHU = Air Handling Unit

CFM stands for Cubic Feet per Minute and is the most common way to measure airflow. Areas are measured in square units (like square feet). Volumes (like a room full of air) are measured in cubic units — CFM determines how much cubic feet can be moved or exchanged each minute. 

Association for Learning Environments (A4LE)

LearningSCAPES 2021


October 14-17
Hyatt Regency | Denver, CO

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